Gmail as a personal hub

I was lucky enough to get in on the Gmail beta when it launched and I haven't looked back since. Even though I've had an account for almost three years and I get over 100 emails a day, I have chewed up only 18% of the generous 2.8 gigabytes of storage.

However, in recent weeks I have started using Gmail as much more than an email host. With its gobs of storage, speed and tremendous search/tagging capabilities, you can transform it into a personal nerve center that's available from any computer or mobile device. When you tap into this power and combine Gmail with some other tools, it is perhaps the most essential site ever developed. Most of the following life hacks have not been documented.

This series has several parts...

• How to turn Gmail into a massive personal database (Gmail + the Google Toolbar)
• How to get real-time news updates in Gmail (Gmail+ Google Talk + Twitter)
• How to automatically store your bookmarks in Gmail (Gmail + del.icio.us + Yahoo Alerts)
• How to manage Calendar and To-Dos in Gmail (Gmail + Backpack + GCal + GTalk + iMified)
• How to blog from Gmail (Gmail + Wordpress/TypePad/Blogger + IMified)

Using Gmail as a Massive Database

I revel in information. Can't get enough of it. I like that I get a lot of email. I scan 275 RSS feeds in Google Reader and I use dozens of bookmarklets and shortcuts to help me manage it all.

Everyday I come across something on the web that I want to save for future reference. While previously I was using Yojimbo to manage all of this information, I found the solution wanting since I travel a lot and need to access my bits from a mobile device. Google Notebook also doesn't work on a mobile device and its search functions are rather lacking. Enter Gmail and the Google Toolbar.

The latest version of the Google Toolbar has a send to Gmail function. Select some text or graphics, right click on it and send it to Gmail. The Toolbar then automatically feeds it into a new message.

Now, when I find something I want to save I use this feature and send it to a secret contact in my address book. This is basically a steverubel+[secretphrase]@gmail.com email address (Lifehacker explains the value of these here).

Once the article arrives in my Gmail inbox, I have a filter whisk it a way into the archive and tag it with an @Database label. Further, I am toying with having the same filter also forward these to a premium Google Apps account that has 10 gigs of space. Now all I need to do to call it up later is enter label:@Database and a keyword. Whammo - an instant personal database.